Investor Handbook

Dr. Reddy’s Laboratories Limited (the Company) has appointed M/s. Bigshare Services Pvt Limited as its Registrar and Transfer Agent (RTA) for handling all matters relating to its shares (both in physical and demat mode). All matters relating to the shares of the Company such as transfer, transmission, dematerialisation, rematerialisation, dividend, change of address etc., related correspondence and queries may be addressed to:

Registrar and Transfer Agent (RTA)

Bigshare Services Pvt Limited

(CIN :U99999MH1994PTC076534)

306, Right Wing, 3rd Floor, Amrutha Ville,

Opp. Yashoda Hospital, Somajiguda, Rajbhavan Road,

Hyderabad 500 082

Tel. 91-40-23374967

Email: bsshyd@bigshareonline.com

Shareholders’ Rights

  • To receive the share certificates, on allotment or transfer (if opted for physical holding) as the case may be, in due time.
  • To receive copies of the Annual Report containing the Balance Sheet, the Profit & Loss account and the Auditor’s Report and any other correspondences through email or through physical mode (as may be preferred)
  • To participate and vote at general meetings either personally or through a proxy.
  • To receive dividends in due time once approved at general meetings.
  • To inspect the statutory registers and documents as may be permitted under the law.
  • To receive corporate benefits like rights, bonus, etc., once approved.
  • Other rights as specified in the statutory enactments.

I. Transfer of Shares

The share certificate(s) along with the Share Transfer Deed (Form SH-4) duly filled in, executed and affixed with requisite amount of share transfer stamps at the market value on the date of execution of such transfer deed along with copies of self-attested pan cards of the transferor(s) and transferee(s) will have to be sent to our Registrar and Transfer Agent within a period of sixty days from the date of execution.

If the shares are to be transferred in the name of a body corporate, apart from the above documents, memorandum & articles of association along with Board Resolution and authority letter with attested specimen signature of the duly authorized signatory to be sent to our Registrar and Transfer Agent for transfer of shares.

Pursuant to SEBI Notification No. SEBI/LAD/NRO/GN/2018/24 dated June 8, 2018 and Press Release No: 49/2018 dated December 3, 2018, members may please note that, with effect from April 1, 2019, transfer of shares (except transmission and transposition of shares) will be in dematerialised form only.

Investor has the option of holding shares in physical form even after April 01, 2019. Any investor who is desirous of transferring shares (which are held in physical form) after April 01, 2019 can do so only after the shares are dematerialized. The transfer deed(s) once lodged prior to deadline and returned due to deficiency in the document may be re-lodged for transfer even after the deadline of April 01, 2019.

II. Dematerialisation of Shares

Dematerialisation is the process by which securities held in physical form are cancelled, and the ownership thereof is entered into and retained in a fungible form in a depository by way of electronic balances.

In order to dematerialise the shares, the shareholder has to open a demat account with any Depository Participant (DP) and obtain a DPID & Client ID number. Dematerialisation Request Form (DRF) has to be filled up by the shareholder and signed in the same sequence of names as appearing in the concerned share certificate registered in the Company’s records and submitted to DP along with the physical share certificate(s).

The DP will send an electronic request through the Depository to the Registrar and Transfer Agent, and simultaneously, the DP will forward the DRF and the share certificate(s) to the Registrar and Transfer Agent with a request letter to confirm the demat. After verifying the documents received from the DP and the shareholder signature(s), the Registrar and Transfer Agent will confirm the demat to the Depository.

After receiving the confirmation from the Depository, the DP will credit the shares to the shareholder(s) demat account.

In case of name mismatch/transposition of names, the shareholder can submit a declaration to the DP in the format available with respective DP.

III. Rematerialisation of Shares

Rematerialisation is the process through which shares held in demat form are converted into the physical form in the form of share certificate(s) The shareholder has the option of converting their holding from electronic to the physical form. The shareholder has to submit a Rematerialisation Request Form (RRF) to their Depository Participant (DP). The procedure is similar to that of Dematerialisation. The DP will send an electronic request through the Depository to the Registrar and Transfer Agent, and simultaneously, the DP will forward the RRF to the Registrar and Transfer Agent with a request letter to confirm the remat. After receiving a request from the DP, the Registrar and Transfer Agent will issue the physical share certificate(s) to the shareholder. The demat account of the shareholder will accordingly be debited post rematerialisation of the shares. However, with effect from April 1, 2019, transfer of shares will only be in dematerialised form only.

IV. Nomination Facility

Section 72 of the Companies Act, 2013 provides the facility of nomination to shareholders. This facility is mainly useful for individuals holding shares in sole name. In the case of joint holding of shares by individuals, the nomination will be effective only in the event of the death of all joint holders.

In the case of shareholders holding shares in single name and physical form, the shareholder can avail the nomination facility by submitting the prescribed Form SH-13, duly filled in and signed, to our Registrar and Transfer Agent. If the nomination form is in order, the Registrar and Transfer Agent will register the nomination and send a confirmation to the shareholder. In case of joint holding, joint holders shall together appoint the nominee.

Shareholders may cancel/vary nomination made by them by submitting Form SH-14, duly filled in and signed, to our Registrar and Transfer Agent

In the case of shares are held in demat mode, the shareholder has to approach their Depository Participant (DP) for making a nomination in respect of the shares held by them.

V. Transmission of Shares

In case the shares were held in single name and in the unfortunate event of the death of such single holder, the legal heir(s)/nominee entitled to transmission of shares would be required to inter alia furnish the following documents in order to become the shareholder of the Company.

  1. Original/Certified true copy of Succession Certificate/Letter of Administration/ Probate of Will (in case of a nomination, this is not required);
  2. Original/Certified true copy of the death certificate of the deceased shareholder;
  3. Claimant(s) signature(s) duly attested by their nationalized bank Manager on bank letter head mentioning the bank Manager’s name, address, employee code and telephone number;
  4. Original share certificate(s);
  5. Form for transmission of shares duly filled and signed;
  6. Self-attested copy of Permanent Account Number (PAN) card of the claimant(s);
  7. Copy of claimant(s) proof of residence: electricity bill/telephone bill (not more than three months old) /Voter ID/Aadhar card/Passport duly verified by the bank; and
  8. Request letter duly signed by the claimant(s).

In case of joint holding(s), in the event of the death of one shareholder, the surviving shareholder(s) are required to submit the following documents.

  1. Request letter duly signed;
  2. Self-attested copy of PAN card of the claimant(s);
  3. Original/Certified true copy of the death certificate of the deceased shareholder
  4. Copy of surviving shareholder’s proof of residence: electricity bill/telephone bill (not more than three months old)/Voter ID/Aadhar card/Passport duly verified by the bank; and
  5. Original Share Certificate(s); and
  6. Form for transmission of shares duly filled and signed.

On receipt of the above documents and on being satisfied with the identity of the legal heir(s)/nominee/surviving shareholder, the Company would take necessary action as appropriate. However, the Company may seek additional documents/information from the claimants if so required.

VI. Change of Address

In the case of change in address, the shareholder shall send a request letter duly signed by all the registered holder(s) as per the specimen signatures registered with the Company/ Registrar and Transfer Agent together with the following self-attested documents as proof of residence (both present and previous address) and photo identity:

  1. Copy of electricity bill/telephone bill(not more than three months old)/voter ID card/driving license/passport/Aadhar card of the sole/first named shareholder; and 
  2. Self-attested copy of PAN Card of all the holders of shares

If the shares are in demat mode, the shareholder can approach their Depository Participant (DP) to effect the change of address.

VII Dividend and Matured Debentures

Register National Electronic Clearing Service (NECS) Facility

Under this system, shareholders can receive dividend electronically by way of direct credit to their bank account. With this service, problems such as loss of dividend warrants during postal transit/fraudulent encashment are avoided. This also expedites payment through credit to the account of the investor as compared to the payment through physical dividend warrant.

To avail the NECS facility, investors holding shares in physical form shall send their NECS Mandate Form, duly filled in, to the Company’s RTA. However, if shares are held in dematerialized form, NECS mandate has to be sent to the concerned DP directly, in the format prescribed by the DP.

A) Unpaid/Unclaimed Dividend Interest on Debentures and Redemption amount on Debentures.

A request letter duly signed by the shareholder as per the specimen signature registered with the Company/Registrar and Transfer Agent can be submitted to our Company/Registrar and Transfer Agent with details of folio number (in case the shares are in physical mode) or DPID & Client ID number (in case the shares are in demat mode) and number of shares. The shareholder shall also furnish the particulars of the year for which the dividend/interest/redemption amount was not received. The Company shall verify through its records to verify the claim. If found true, but if the validity period of the dividend warrant has expired i.e. three months, the amount would be paid through NEFT/RTGS, and the shareholder is required to return the original warrant. In case, the shareholder does not have the original dividend warrant, then the amount would be paid through NEFT/RTGS after completion of certain additional formalities, in this regard.

Under both the circumstances, the shareholder would have to provide his bank account details along with original cancelled cheque leaf bearing the name of securities holder.

As per section 125 of the Companies Act, 2013, the dividend/interest/redemption amount which are unclaimed for seven years will be transferred to Investor Education and Protection Fund (IEPF).

Shareholders/debenture holders are requested to claim the dividend(s)/interest/redemption amount, before they are statutorily transferred to the IEPF.

The information on unclaimed dividend/interest/redemption amount is available on the company’s website www.drreddys.com.

B) Shares underlying unpaid/unclaimed dividend, Interest on Debentures and Redemption amount on Debentures.

As per section 124(6) of the Companies Act, 2013 and Investor Education and Protection Fund Authority (Accounting, Audit, Transfer and Refund) Rules, 2016, as amended, all shares in respect of which dividend has not been paid or claimed for seven consecutive years or more shall be transferred by the company in the name of IEPF. Shareholders who have not claimed their unpaid/unclaimed dividends/interest/redemption amount which have not been transferred to IEPF can write to the company’s RTA for making a valid claim for the unclaimed dividends/interest/redemption amount.

Details of equity shares liable to be transferred to IEPF are available on the company’s website: www.drreddys.com.

Any person, whose shares and unpaid/unclaimed dividends/interest/redemption amount gets transferred to the IEPF may claim the shares and unpaid/unclaimed dividends/interest/ redemption amount from the IEPF by submitting Form IEPF-5 online on the website of IEPF Authority - www.iepf.gov.in.

Steps to be followed AFTER online submission of Form IEPF 5:

The claimant has to send the attachments prescribed below to Nodal Officer (IEPF) of the company at the registered office in an envelope marked “claim for refund from IEPF Authority” for initiating the verification for the claim:

S.No: Documents Remarks
1 Self-attested Copy of Form IEPF -5 In case of joint holders, all joint holders are required to sign Form IEPF-5
2 Acknowledgement Receipt of Form IEPF – 5 (MCA Challan) As generated against the SRN on MCA portal after filing form IEPF 5
3 Indemnity Bond Indemnity Bond (original) with signature of signature
  • In case Shares and Dividend amount is more than Rs. 10,000/- Indemnity Bond is required on a non-judicial stamp paper with the amount of stamp duty to be paid as per state laws.
  • Dividend/interest/redemption amount has to be correctly and clearly mentioned.
  • In case of joint holders, all joint holders are required to sign the Indemnity Bond.
  • Please refer IEPF.gov.in for latest format of Indemnity Bond.
4 Advance Receipt
  • Dividend/interest/redemption amount has to be correctly and clearly mentioned.
  • In case of joint holders, all joint holders are required to sign the Advance receipt.
  • Please refer IEPF.gov.in for the latest format of Advance Receipt.
5 Proof of Entitlement
  • Dividend warrant or self-attested copy of share certificate of claiming unpaid/unclaimed dividend
  • Original Share Certificate for shares and unclaimed/unpaid dividend transferred to IEPF.
  • In case of transmission - legal heir/successor/nominee shall ensure that the transmission process is completed before filing any claim.
6 Self-attested copy of Aadhar Card In case of joint holding, Self-attested copy of Aadhar Card of all the joint holders
7 Self-attested copy of PAN Card In case of joint holding, Self-attested copy of Pan Card of all the joint holders
8 Self-attested copy of Client Master List In case of joint holding, Self-attested copy of Client Master List by all the joint holders or NOC from other holders, in case the individual demat account is being submitted.
9 Original cancelled cheque leaf It must bear the name of the claimant.
10 Other Attachments In case of death of holder – Death Certificate.
In case of change in name and address from corresponding documents – Affidavit for change in name and address with necessary documents as stated in the section for change in name and address of shareholder.

Details of equity shares and unpaid/unclaimed dividends/interest/redemption amount transferred to IEPF are available on the company’s website: www.drreddys.com.

VIII. Loss/Misplacement of Share Certificate(s)

The shareholder has to inform our Registrar and Transfer Agent immediately on the loss/misplacement of share certificate(s). The information should contain the folio number, the details of share certificates lost, number of shares and other particulars. The said information has to be signed by the shareholders in the same sequence and as per the specimen signature recorded with the Company. RTA, after checking the details, and verifying the signature will mark a cautionary stop on the folio.

The following procedure has to be followed for obtaining duplicate share certificate(s).

  1. Execute an Indemnity (by all shareholder(s)) on Rs.300/-  on non-judicial stamp papers and get it attested  by the Bank Manager of a nationalized bank/Notary Public;
  2. Execute an Affidavit (by all shareholder(s)) on Rs.300/-  on non-judicial stamp papers and get it attested by a Bank Manager / Notary Public;
  3. A copy of FIR for the loss/misplace of share certificate(s);
  4. The Company will publish a notice in the newspaper towards the loss/misplacement of share certificate(s) and our Registrar and Transfer Agent will inform the charges to the shareholder. The charges will have to be borne by the shareholder;
  5. Self-attested copies of PAN card(s) and address proof of the shareholder(s) duly attested by the bank Manager along with bank seal, employee code etc.;
  6. Self-attested copies of PAN card and address proof of the Guarantor duly attested by the bank Manager along with Bank seal, employee code & branch code; and
  7. Request letter duly signed by all shareholder(s) as per the specimen signature registered with the Company / Registrar and Transfer Agent for the issue of duplicate share certificate(s).

IX. Sub-division of Shares

In the year 2001, the Company had sub-divided the shares of Rs.10/- face value into the shares of Rs.5/- face value.

Kindly note that the share certificate(s) of Rs.10/- face value of Dr. Reddy’s Laboratories Ltd. is/are no longer valid.

The shareholder(s) who have not surrendered their shares of Rs.10/- face value, can surrender the shares to our Registrar and Transfer Agent to claim the shares of Rs.5/- face value of Dr. Reddy’s Laboratories Ltd.

In case the share certificate(s) of Rs.10/- face value is/are not traceable, the shareholder can write to our Registrar and Transfer Agent for the issue of duplicate share certificate(s) of Rs. 5/- face value.

X. Share Certificates of Amalgamated Companies

The following companies were amalgamated with Dr. Reddy’s Laboratories Ltd. on various dates:

  1. Standard Equity Fund Ltd.
  2. Cheminor Drugs Ltd.
  3. American Remedies Ltd.

Kindly note that the share certificate(s) of Standard Equity Fund Ltd., Cheminor Drugs Ltd. and American Remedies Ltd. are no longer valid.

The shareholders who have not surrendered their shares of the above three Companies, can surrender the shares to our Registrar and Transfer Agent to claim the corresponding shares of Rs.5/- face value of Dr. Reddy’s Laboratories Ltd.

In case the share certificate(s) of Standard Equity Fund Ltd., Cheminor Drugs Ltd. and American Remedies Ltd. is/are not traceable, the shareholder can write to our Registrar and Transfer Agent for the issue of corresponding duplicate share certificate(s).

XI. Power of Attorney

The Power of Attorney holder can submit a certified copy of the Power of Attorney (POA) given by the shareholder to our Registrar and Transfer Agent. The Registrar and Transfer Agent will register the power of attorney and inform the registration number to the power of attorney holder. The power of attorney holder has to mention the registration number in all future correspondence with the Registrar and Transfer Agent.

XII. Registration of Email ID

The shareholders can register/update their email address with the Company on http://www.drreddys.com/investors/investor-services/shareholder-information/.aspx

For any other queries, the shareholders can mail it to shares@drreddys.com / bsshyd@bigshareonline.com

XIII. Registration of PAN/Bank Details

As per SEBI circular SEBI/HO/MIRSD/DOP1/CIR/P/2018/73 dated 20 April 2018, shareholders holding shares in physical form, whose folios do not have/have incomplete details with respect to PAN and Bank particulars are mandatorily required to furnish the PAN and Bank details to the Company / Registrar & Transfer Agent (RTA) for registration under their folio.

Download Forms

1 Nomination Form SH-13
2 Cancellation/Change in Nomination Form SH-14
3 Transmission Form
4 Indemnity & Affidavit for Loss/Misplace of Share Certificate(s)
5 Share Transfer Form – SH-4
6 Weblink – Form IEPF 5 - http://iepf.gov.in/IEPFA/corporates.html

Investor Contact information:

Corporate Secretarial

Dr. Reddy’s Laboratories Ltd.

8-2-337 Road No.3 Banjara Hills

Hyderabad – 500034

Tel.   91-40-49002900

Fax:  91-40-49002999

Email: shares@drreddys.com

Nodal Officer (IEPF):

Mr. Sandeep Poddar

Company Secretary

Dr. Reddy’s Laboratories Ltd.

8-2-337, Road No.3 Banjara Hills

Hyderabad – 500034

Tel. 91-40-49002900

Email: spoddar@drreddys.com

Deputy Nodal Officer (IEPF):

Mr. Vikas Sabharwal

Assistant Company Secretary

Dr. Reddy’s Laboratories Ltd.

8-2-337, Road No.3 Banjara Hills

Hyderabad – 500034

Tel. 91-40-49002278

Email: vikassabharwal@drreddys.com

Weblink for IEPF Refund: http://iepf.gov.in/IEPFA/refund.html

Investors Grievance Redressal Mechanism

For any queries/grievances/complaints/escalations relating to shares held in the Company, please contact:

 

Mr. Sandeep Poddar

Company Secretary

Dr. Reddy’s Laboratories Ltd.

8-2-337 Road No.3 Banjara Hills

Hyderabad – 500034

Tel.   91-40-49002900

Fax:  91-40-49002999

Email: shares@drreddys.com